­Position: Document Controller

Date posted: 2024-06-03

Industry: other

Employment type: Full Time

Experience: 2 years

Qualification: Bachelor’s Degree is required

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Phoenician Technical Services LLC

Description:

Phoenician Technical Services LLC is looking for a talented Document Controller to join our team immediately! (Candidates should be based in UAE).

Duties & Responsibilities:

• Organise office and assist associates in ways that optimise procedures;
• Sort and distribute communications in a timely manner;
• Distribute project-related copies to internal teams;
• Create and update records ensuring accuracy and validity of information;
• Archiving and filing documents in physical and digital records;
• Ensuring all team members have access to necessary documentation;
• Maintaining transparent, up-to-date and easily traceable documents;
• Typing contracts, check for accuracy and edit files;
• Copy, scan and store documents;
• Reviewing technical documents along with the ability to spot errors;
• Maintain confidentiality around sensitive information and terms of agreement;
• Prepare ad-hoc reports on projects as needed;
• Schedule and plan meetings and appointments;
• Monitor level of office/site supplies and handle shortages;
• Resolve office-related malfunctions and respond to requests or issues;
• Coordinate with other departments to ensure compliance with established policies;
• Maintain trusting relationships with managers and colleagues.

 Required Skills:

• Degree in Admin or Business or project engineering
• Minimum 2 years of related experience for the same tasks
• Fluent in English with Excellent interpersonal and communication skills and report writing
• A team player with proven ability to work under pressure/multi tasks and meet the deadlines